Mailing lists

Mailing lists usage

Mailing lists are managed by software called Mailman.

The software provides a web interface and a public list of mailing lists is available.

Requesting the creation of a new mailing list

By default all mailing lists are managed using groups in EGI SSO. Only for very specific they may be managed directly in mailman.

Open a ticket to Collaboration Tools SU in EGI Helpdesk, providing:

  • List name
  • List Description
  • List administrator contact

After validation of those information the list will be created.

Name and description of the mailing list will be validated, you may be recommended to change name or description to follow already existing best practices for naming, or to improve description.

List administrators

EGI mailing lists are usually managed by EGI SSO, with some exceptions for lists that include members without SSO accounts.

List administrators of every SSO-managed list are set to the owners of the corresponding EGI SSO group when a new list is created.

Only the EGI IT support can change who are the owners of an SSO group, please contact us if you want to add a new list administrator.

Each list can be administered over the web interface by following its link from the page Admin links. You can use your EGI SSO password to access the administration pages of the lists for which you are the administrator.

List members

Members of lists are synchronized with members of same named groups in the EGI SSO system.

Managing list members must be done by managing members of corresponding groups in EGI SSO. Log into your EGI SSO account, and you will see a list of groups of which you are the owner. Click on the “»manage” link, it will display a page where you can

  • remove members from the group
  • add existing users as members of thew group
  • invite new users to the group

If you manage more then one list, and you need to add many new users to several lists at once, it may be helpful to follow the link titled “»Create new users in groups”. It directs to a page where you can enter many addresses at once, and specify the groups to which they should be added. Existing users will be added immediately, non-existing users will be invited to create an account and they will be assigned to the groups when they create the account.